Privacy Policy of UM FERI
This web site collects some Personal Data from its Users.
Owner and Data Controller
University of Maribor, Slomškov trg 15, 2000 Maribor
Data Protection Officer: Assist. Prof. Miha Dvojmoč, Faculty of Criminal Justice and Security, Kotnikova 8, 1000 Ljubljana, tel: +386 1 30 08 339, e-mail: dpo@um.si
Types of Data collected
Among the types of Personal Data that this web site collects, by itself or through third parties, there are: Cookies and Usage Data.
Complete
details on each type of Personal Data collected are provided in the
dedicated sections of this privacy policy or by specific explanation
texts displayed prior to the Data collection.
Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using this web site.
Unless specified otherwise, all Data requested by this web site is
mandatory and failure to provide this Data may make it impossible for
this web site to provide its services. In cases where this web site
specifically states that some Data is not mandatory, Users are free not
to communicate this Data without consequences to the availability or the
functioning of the Service.
Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.
Any use of Cookies – or of other tracking tools – by this web site or by
the owners of third-party services used by this web site serves the
purpose of providing the Service required by the User, in addition to
any other purposes described in the present document and in the Cookie
Policy, if available.
Users are responsible for any third-party Personal Data obtained, published or shared through this web site and confirm that they have the third party’s consent to provide the Data to the Owner.
Mode and place of processing the Data
Methods of processing
The
Owner takes appropriate security measures to prevent unauthorized
access, disclosure, modification, or unauthorized destruction of the
Data.
The Data processing is carried out using computers and/or IT enabled
tools, following organizational procedures and modes strictly related to
the purposes indicated. In addition to the Owner, in some cases, the
Data may be accessible to certain types of persons in charge, involved
with the operation of this web site (administration, sales, marketing,
legal, system administration) or external parties (such as third-party
technical service providers, mail carriers, hosting providers, IT
companies, communications agencies) appointed, if necessary, as Data
Processors by the Owner. The updated list of these parties may be
requested from the Owner at any time.
Legal basis of processing
The Owner may process Personal Data relating to Users if one of the following applies:
- Users have given their consent for one or more specific purposes. Note: Under some legislations the Owner may be allowed to process Personal Data until the User objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law;
- provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
- processing is necessary for compliance with a legal obligation to which the Owner is subject;
- processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner;
- processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.
In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.
Place
The
Data is processed at the Owner’s operating offices and in any other
places where the parties involved in the processing are located.
Depending on the User’s location, data transfers may involve
transferring the User’s Data to a country other than their own. To find
out more about the place of processing of such transferred Data, Users
can check the section containing details about the processing of
Personal Data.
Users are also entitled to learn about the legal
basis of Data transfers to a country outside the European Union or to
any international organization governed by public international law or
set up by two or more countries, such as the UN, and about the security
measures taken by the Owner to safeguard their Data.
If any such transfer takes place, Users can find out more by checking
the relevant sections of this document or inquire with the Owner using
the information provided in the contact section.
Retention time
Personal Data shall be processed and stored for as long as required by the purpose they have been collected for.
Therefore:
- Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed.
- Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.
The
Owner may be allowed to retain Personal Data for a longer period
whenever the User has given consent to such processing, as long as such
consent is not withdrawn. Furthermore, the Owner may be obliged to
retain Personal Data for a longer period whenever required to do so for
the performance of a legal obligation or upon order of an authority.
Once the retention period expires, Personal Data shall be deleted.
Therefore, the right to access, the right to erasure, the right to
rectification and the right to data portability cannot be enforced after
expiration of the retention period.
The purposes of processing
The Data concerning the User is collected to allow the Owner to provide its Services, as well as for the following purposes: Analytics.
Users can find further detailed information about such purposes of processing and about the specific Personal Data used for each purpose in the respective sections of this document.
Detailed information on the processing of Personal Data
Personal Data is collected for the following purposes and using the following services:
- Analytics:
The services contained in this section enable the Owner to monitor and
analyze web traffic and can be used to keep track of User behavior.Google Analytics with anonymized IP (Google Inc.)Google
Analytics is a web analysis service provided by Google Inc. (“Google”).
Google utilizes the Data collected to track and examine the use of this
web site, to prepare reports on its activities and share them with
other Google services.
Google may use the Data collected to contextualize and personalize the ads of its own advertising network.
This integration of Google Analytics anonymizes your IP address. It works by shortening Users’ IP addresses within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the complete IP address be sent to a Google server and shortened within the US.Personal Data collected: Cookies and Usage Data.Place of processing: United States – Privacy Policy – Opt Out. Privacy Shield participant.
The rights of Users
Users may exercise certain rights regarding their Data processed by the Owner.
In particular, Users have the right to do the following:
- Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
- Object to processing of their Data. Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent. Further details are provided in the dedicated section below.
- Access their Data. Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.
- Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
- Restrict the processing of their Data. Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than storing it.
- Have their Personal Data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their Data from the Owner.
- Receive their Data and have it transferred to another controller. Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User’s consent, on a contract which the User is part of or on pre-contractual obligations thereof.
- Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.
Details about the right to object to processing
Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.
Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.
How to exercise these rights
Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.
Additional information about Data collection and processing
Legal action
The
User’s Personal Data may be used for legal purposes by the Owner in
Court or in the stages leading to possible legal action arising from
improper use of this web site or the related Services.
The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.
Additional information about User’s Personal Data
In addition to the information contained in this privacy policy, this web site may provide the User with additional and contextual information concerning particular Services or the collection and processing of Personal Data upon request.
System logs and maintenance
For operation and maintenance purposes, this web site and any third-party services may collect files that record interaction with this web site (System logs) use other Personal Data (such as the IP Address) for this purpose.
Information not contained in this policy
More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.
How “Do Not Track” requests are handled
This web site does not support “Do Not Track” requests.
To determine whether any of the third-party services it uses honor the
“Do Not Track” requests, please read their privacy policies.
Changes to this privacy policy
The
Owner reserves the right to make changes to this privacy policy at any
time by giving notice to its Users on this page and possibly within this
web site and/or – as far as technically and legally feasible – sending a
notice to Users via any contact information available to the Owner. It
is strongly recommended to check this page often, referring to the date
of the last modification listed at the bottom.
Should the changes affect processing activities performed on the basis
of the User’s consent, the Owner shall collect new consent from the
User, where required.
Definitions and legal references
Personal Data (or Data): Any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.
Usage Data: Information collected automatically through this web site (or third-party services employed in this web site), which can include: the IP addresses or domain names of the computers utilized by the Users who use this web site, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilized to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server’s answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilized by the User, the various time details per visit (e.g., the time spent on each page within the web site) and the details about the path followed within the web site with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User’s IT environment.
User: The individual using this web site who, unless otherwise specified, coincides with the Data Subject.
Data Subject:The natural person to whom the Personal Data refers.
Data Processor (or Data Supervisor): The natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the Controller, as described in this privacy policy.
Data Controller (or Owner): The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data, including the security measures concerning the operation and use of this web site. The Data Controller, unless otherwise specified, is the Owner of this web site.
This web site: The means by which the Personal Data of the User is collected and processed.
Service: The service provided by this web site as described in the relative terms (if available) and on this site/web site.
European Union (or EU): Unless otherwise specified, all references made within this document to the European Union include all current member states to the European Union and the European Economic Area.
Cookies: Small sets of data stored in the User’s device.
Latest update: May 27, 2018
